{"id":5098,"date":"2026-08-24T16:40:32","date_gmt":"2026-08-24T14:40:32","guid":{"rendered":"https:\/\/tuto.provacy.com\/?page_id=5098"},"modified":"2026-08-26T12:10:55","modified_gmt":"2026-08-26T10:10:55","slug":"usezeus","status":"publish","type":"page","link":"https:\/\/tuto.provacy.com\/en\/zeus\/usezeus\/","title":{"rendered":"Using Zeus"},"content":{"rendered":"
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Using Zeus<\/h2>\n\n\n\n

1. Ask a regulatory question<\/h3>\n\n\n\n

Zeus can help you find and understand information relating to the GDPR<\/strong>, as well as other regulations and laws, including foreign data protection laws<\/strong>.<\/p>\n\n\n\n

You can also present Zeus with a specific case and ask it to help you analyse it.<\/p>\n\n\n\n

For a more reliable answer and to enable you to verify the information provided, don\u2019t hesitate to ask Zeus to provide sources for its answers<\/strong>.<\/p>\n\n\n\n

For example:<\/p>\n\n\n\n

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What are the requirements for retaining personal data after the end of a contract? Can you provide sources for your answer?<\/p>\n<\/blockquote>\n\n\n\n

<\/div>\n\n\n\n

2. Search for processing activities<\/h3>\n\n\n\n

Zeus can search for information across all Provacy records using the words or phrases you provide.<\/p>\n\n\n\n

For example, you can ask it:<\/p>\n\n\n\n

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Can you search for processing activities containing \u201cvideo surveillance\u201d?<\/p>\n<\/blockquote>\n\n\n\n

or:<\/p>\n\n\n\n

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Can you search for processing activities containing the term \u201csubscription\u201d?<\/p>\n<\/blockquote>\n\n\n\n

You can also use the AND<\/strong> and OR<\/strong> operators to refine your search:<\/p>\n\n\n\n

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Search for the terms \u201cxxx\u201d AND \u201cyyy\u201d.<\/p>\n<\/blockquote>\n\n\n\n

Zeus will then search for records containing both terms<\/strong>.<\/p>\n\n\n\n

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Search for the terms \u201cxxx\u201d OR \u201cyyy\u201d.<\/p>\n<\/blockquote>\n\n\n\n

Zeus will then search for records containing either of the two terms<\/strong>.<\/p>\n\n\n\n

The search covers all text fields across all your records, including:<\/p>\n\n\n\n

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  • processing activities;<\/li>\n\n\n\n
  • processor contracts;<\/li>\n\n\n\n
  • data subject rights requests;<\/li>\n\n\n\n
  • data breaches;<\/li>\n\n\n\n
  • AI systems;<\/li>\n\n\n\n
  • action plans;<\/li>\n\n\n\n
  • software & tools;<\/li>\n\n\n\n
  • third parties.<\/li>\n<\/ul>\n\n\n\n

    The results are displayed on a new page. Zeus counts and categorises the records by menu and indicates, for each result:<\/p>\n\n\n\n

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    • the record title;<\/li>\n\n\n\n
    • its status;<\/li>\n\n\n\n
    • its ID.<\/li>\n<\/ul>\n\n\n\n

      The record titles are clickable, allowing you to access the corresponding record directly.<\/p>\n\n\n\n

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      \"\"<\/figure>\n<\/div>\n\n\n\n
      <\/div>\n\n\n\n

      3. Create a record<\/h3>\n\n\n\n

      Zeus can create three types of records:<\/p>\n\n\n\n

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      • processing activities carried out as a data controller;<\/li>\n\n\n\n
      • processing activities carried out as a data processor;<\/li>\n\n\n\n
      • action plans.<\/li>\n<\/ul>\n\n\n\n
        Provide as much context as possible<\/h5>\n\n\n\n

        To obtain a properly completed record, provide Zeus with as much context as possible<\/strong> in your request and specify that you want to create a record.<\/p>\n\n\n\n

        For example, you can describe the processing activity, its purposes, the data involved, the data subjects, the recipients, or the retention period.<\/p>\n\n\n\n

        The record is not created immediately.<\/p>\n\n\n\n

        Zeus first presents you with a draft containing the various fields it can access.<\/p>\n\n\n\n

        You can then refine the draft before confirming its creation.<\/p>\n\n\n\n

        For example:<\/p>\n\n\n\n

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        Could you provide the purposes in list form, using action verbs?<\/p>\n<\/blockquote>\n\n\n\n

        Once the draft has been confirmed, the record is created and displayed on screen.<\/p>\n\n\n\n

        Processing activities carried out as a data processor<\/h5>\n\n\n\n

        When you want to create a processing activity carried out as a data processor<\/strong>, make this clear in your request. This enables Zeus to create the record in the correct menu.<\/p>\n\n\n\n

        <\/div>\n\n\n\n

        4. Analyze a record<\/h3>\n\n\n\n

        You can ask Zeus to analyse a record using its ID.<\/p>\n\n\n\n

        For example:<\/p>\n\n\n\n

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        Can you analyse processing activity record no. 20?<\/p>\n<\/blockquote>\n\n\n\n

        Zeus then presents the information contained in the record.<\/p>\n\n\n\n

        Before this information is sent to the AI assistant, you are asked to confirm:<\/p>\n\n\n\n

        \u201cDo you confirm sending the data to the AI assistant?\u201d<\/strong><\/p>\n\n\n\n

        You can choose Send<\/strong> or Cancel<\/strong>.<\/p>\n\n\n\n

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        \"\"<\/figure>\n<\/div>\n\n\n\n

        If you confirm, Zeus presents its analysis and provides two scores.<\/p>\n\n\n\n

        GDPR compliance score<\/h5>\n\n\n\n

        This score assesses the compliance of the record on a scale from A to E<\/strong>:<\/p>\n\n\n\n

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        • A<\/strong> : very good;<\/li>\n\n\n\n
        • E<\/strong> : very poor.<\/li>\n<\/ul>\n\n\n\n
          AI confidence level<\/h5>\n\n\n\n

          This score indicates Zeus\u2019s level of confidence in its understanding of the information provided.<\/p>\n\n\n\n

          Again, the scale ranges from A to E<\/strong>.<\/p>\n\n\n\n

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          • A<\/strong>: very high-quality information provided;<\/li>\n\n\n\n
          • E<\/strong>: Poor-quality information provided.<\/li>\n<\/ul>\n\n\n\n
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            \"\"<\/figure>\n<\/div>\n\n\n\n
            <\/div>\n\n\n\n

            5. Compare records<\/h3>\n\n\n\n

            Zeus can also compare multiple records.<\/p>\n\n\n\n

            For example:<\/p>\n\n\n\n

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            Can you compare processing activity records 78 and 80 in a table?<\/p>\n<\/blockquote>\n\n\n\n

            As with analysing a record, Zeus asks you to confirm that the information can be sent to the AI assistant<\/strong> before transmitting it.<\/p>\n\n\n\n

            After confirmation, Zeus performs the requested comparison.<\/p>\n\n\n\n

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            \"\"<\/figure>\n<\/div>\n\n\n\n
            <\/div>\n\n\n\n

            6. Edit a record<\/h3>\n\n\n\n

            You can ask Zeus to modify certain information in a record.<\/p>\n\n\n\n

            Pour que Zeus puisse intervenir, la fiche doit \u00eatre en mode consultation<\/strong> et non en mode modification.<\/p>\n\n\n\n

            For example:<\/p>\n\n\n\n

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            Correct the retention period for record 78: one rolling month from the date of entry.<\/p>\n<\/blockquote>\n\n\n\n

            Zeus then presents the change it intends to make.<\/p>\n\n\n\n

            A confirmation is required before any changes are made to the record<\/strong>.<\/p>\n\n\n\n

            <\/div>\n\n\n\n

            7. Create an action plan<\/h3>\n\n\n\n

            Zeus can create an action plan linked to a processing activity record.<\/p>\n\n\n\n

            In your request, specify the relevant processing activity record and, if necessary, describe the actions to be carried out.<\/p>\n\n\n\n

            You can also specify:<\/p>\n\n\n\n

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            • the start date;<\/li>\n\n\n\n
            • the target date;<\/li>\n\n\n\n
            • the priority level.<\/li>\n<\/ul>\n\n\n\n

              When the action plan is created from a processing activity record, it is created with the same data controller and the same departments as the processing activity record<\/strong>.<\/p>\n\n\n\n

              For example:<\/p>\n\n\n\n

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              Create an action plan linked to processing activity record 78 to implement an access rights review procedure. The start date is 1 September and the target date is 30 September. High priority.<\/p>\n<\/blockquote>\n\n\n\n

              Zeus presents its proposal before creating the action plan.<\/p>\n\n\n\n

              <\/div>\n\n\n\n

              8. Error report<\/h3>\n\n\n\n
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              You can report a problem directly from the Zeus interface by clicking \u201cError report\u201d<\/strong>.<\/p>\n\n\n\n

              A \u201cReport a problem\u201d<\/strong> window opens, allowing you to describe the issue you encountered in detail.<\/p>\n<\/div>\n\n\n\n

              \"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button>
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